Bookkeeper/Admin

Hours: Part-time, 10–15 hours per week - contract will be for up to 45 hours per month, 1 year contract
Status: Employee
Location: Athabasca Agricultural Society (remote from Athabasca region with some onsite duties required)

 

 

Position Overview

The Bookkeeper / Administrative Assistant supports the smooth daily operations of the Athabasca Agricultural Society through accurate financial administration, organized office support, and hands-on facility tasks. This role is ideal for someone who is detail-oriented, community-minded, and comfortable balancing both administrative and light operational duties. Attendance at monthly Directors Meetings is required as well as the annual general meeting. 

 

 

Key Responsibilities

Financial Administration

• Perform day-to-day bookkeeping duties, including data entry, reconciliations, and record management.

• Manage Accounts Receivable and payable, including invoicing, tracking payments, and following up on outstanding balances.

• Prepare financial summaries or reports as required.

​

Administrative Support

• Prepare agendas for Board and committee meetings.

• Record accurate meeting minutes and create clear action lists.

• Update organizational policies and bylaws as directed.

• Answer and manage email inquiries in a timely, professional manner.

• Coordinate facility rentals, including booking, communication, and follow-up, walkthroughs and inspections.

• Maintain and update the organization's website and social media platforms.

• Provide support for event planning, logistics, and promotion.

• Assist with fundraising management, including tracking contributions, preparing letters, and coordinating activities.

• Grant writing and administration, including preparing applications, tracking deadlines, managing reporting requirements, and supporting project documentation.

• Support the Ag Societies social media (Facebook), posting and updates 

​

Facility & Grounds Support

• Coordinate snow removal, water fill ups with contractors or volunteers.

• Support hall cleaning, setup, and general tidiness when needed.

• Other duties as assigned 

 

 

Qualifications

• Previous experience in bookkeeping or financial administration (SAGE or similar software an asset).

• Experience with google docs 

• Experience with wix (or other website applications) a strong asset 

• Experience with Canva (or other graphic design programs) an asset 

• Strong written communication and organizational skills.

• Ability to work independently and manage multiple priorities.

• Comfortable with basic website updates, social media management, and event logistics.

• Willingness to support hands-on tasks such as watering flowers and coordinating snow removal.

• Experience in a nonprofit or volunteer-led organization is considered an asset, as a staff or volunteer. Please include any active volunteer activities you are currently participating in on your application. 

• Experience with AG Societies and governance a plus   

• Experience working with workflow/automations an asset (eg. Zapier)

 

 

Additional Requirements

• Attendance at Directors Meetings (monthly) - typically the first Tuesday of every month at 6:30pm-8:30pm

• Ability to work (2) 5 hour shifts per week, as agreed upon times. Plus flexible hours depending on events and operational needs. 

• Ability to work (2) evening shifts per month - 1 being the directors meeting 

• Must be reliable, self-motivated, and community-oriented.

 

 

Compensation

• $23-$28/hr

• Paid once per month 

• 1 year contract to start 

• Looking to hire immediately